Management Studies: Project Specification

1. Statement of Work (SOW)

It is the description of the work to be performed in the proposed project. The work may be construction, procurement, installation, operation schedule. For example: in a building construction project specification includes detail description of all the relevant works like size of wall, size and length of pillar etc.

2. Quality of Materials

Every project requires quality raw materials to deliver the quality output. The quality standard for material to be used in project is specified. It specify the type of materials, standard of materials with its physical and chemical properties.

3. Detailed Engineering Design

Engineering design is the blueprint of the project. It is the key to implement the project. Therefore the specification should be provided the detailed engineering design.

4. Workmanship

Specification identifies every type of work in the project. The right man is necessary for the right job to complete the work as per requirement as well as successful attainment of project objectives. Therefore it specifies time and skill of the personnel required to implement the project.

5. Work in progress

Every work passes its own process as well as linked with other works. It makes clear what is linked activity and which should be completed to start another.

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Project specification refers to the statement of works or narrative description of works to be done in a proposed project. It is a description of technical content, quality standard and organization's policy for the project. It is obligatory statement of procedure and processes that are applicable to the project for the effective implementation. It serves as standard for pricing the proposal. It is used for quality assurance. It provides procurement guidelines as well as accurate information on technical and general requirement of the project.

Project is divided into various phases. Each stage is further broken down into work-packages, task and sub-tasks and then presented in a hierarchical order by the use of work-down structure. The structure facilitates the project implementation more effectively. The specification should be appropriate to each task and sub-task. It is used for estimates of equipment, materials, man-hour, workmanship etc. needed for each task and sub-task. It is prepared in professional manner using professional manner using technical experts focusing on the desire of top level authority, customers and other groups. Once finalize specification is generally not change because even small changes in specification result in cost over-run and affect the quality too.

However specification should be complete, clear and capable of being understood easily. It should set-out the way in which all works should be done in the project. It should describe and specify the supplies work and services clearly. It provides accurate information on all relevant project's work. Clear and complete specification may avoid lot of unpleasant situation during the project implementation period. Therefore, it should be kept updated through periodic revision.

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Elements/ Components of Project Specification

Project Specification