Project Management Information System (PMIS)

Project operates in a dynamic environment. The project manager needs timely and accurate information to respond to environmental changes. Information is the life blood of a project. It is a prerequisite of project control. It is vital for managing stakeholder expectations.

Project Management Information System (PMIS) is a database for project. It collects, analyses, stores, retrieves and disseminated project information for making project decisions. It consists of people, equipment and procedures. It is generally of an ad-hoc nature till the life of the project.

Project Management Information System is based on various forms and reports that generate written information for decision making and control. The requirements for PMIS are:
  1. Project forms are filled-in periodically based on the measurement of progress of each activity.
  2. The forms are entered in the PMIS and analyzed to prepare a report for dissemination to all the concerned project personnel.
  3. Corrective actions are taken by the project manager based on performance deviations identified by PMIS reports. 
Project Management Information Cycle
 A project's performance is measured and recorded in prescribed forms. The forms are analyzed and combined into reports by PMIS to act for corrective actions. Data are not be collected if they are not going to be analyzed. This is essential to avoid information overload.
  • PMIS reports should identify critical control points so that corrective actions can be taken.
Elements of Project Management Information System (PMIS)
The project management information system consists of inputs-transformation-outputs-feedback.
Project Management Information System (PMIS)
  •  Inputs: It consists of data generated internally by various project forms on a periodic basis. External sources can also generate data, for example functional departments can provide data to project.
  • Transformation: It consists of analysis, storage, retrieval and dissemination of data and information.
  • Outputs: It consists of regular and special reports about project performance.
  • Feedback: It provides information to redesign PMIS for inputs and transformation activities.
Computerized PMIS are most commonly used to consolidate data in projects. Decision support system database are used to analyze data. Software is carefully selected.

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