- Clarity in Goal: For managing time, there should be clarity in goal. In this, all should understand what is expected from them.
- Work Plan: There should be allocation work clearly to team members. Project activities should be defined and sequenced. Time duration for each activity should be estimated. A schedule should be developed and controlled for project activities.
- Use Daily Planner: Preparation of to do list and regular update is necessary.
- Daily Record: Maintenance of daily record like time log. Analyze it to prioritize work and to locate unproductive time. Find ways to improve next day's work.
- Use Dead Time: Effectively use dead time wasted in waiting for appointments and meetings.
- Avoid time stealers:
- Control telephone calls and casual visitors in the project.
- Avoid information overload by managing its flow.
- Avoid unnecessary meetings and agenda-less meeting.
- Improve communication channels.
- Avoid decision delays and give clear instructions to subordinates.
- Manage conflicts effectively.
- Insist on well done and completely done jobs.
- Use Time Saving Technology: Computers, Internet, fax, teleconferencing etc. save time. Information technology is a time saver. make use of them.
- Organize Work Life: Project manager should organize his work life by:
- Learning to say no to jobs not liked.
- Keeping the work desk clutter-free.
- Knowledge of energy cycle and blocking times for creative work.
- Setting deadlines for activity completion.
- Focusing on one thing at a time.
- Practicing calculated neglect.
- Doing difficult tasks first.
- Learning to relax.
- Conducting meeting effectively.
- Managing risks effectively.
- Delegate: After getting appropriate time, delegate it. Create project-wise awareness for effective time management.
- Ask three questions for Time Management:
- Do I have to do this work at all?
- Can somebody else do this work better?
- Are my priorities right.
Time Management Techniques
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