Management Studies: Considerations For Project Proposal

This part outlines the implementation plan for the project.
It contains estimates of time required, the cost, and the materials used. Each major activity of the project is listed along with its cost estimates.
The costs of all activities are aggregated. Equipment costs and overhead costs are added to calculate total project cost.
An executive summary of the proposal should be provided at the beginning.
After submission to the customer, a proposal becomes a bid.
Diagrams, pictures, bar charts, graphics make proposals attractive.

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Problems: It should begin with a description of the problems to be addressed. The approach to tackle the problems should be presented in sufficient detail. The methods of resolving critical problems should be outlined. Customer requirements should guide this section.
Special Requirements: Ways of handling special requirements of the customer and variation orders should be listed.
Test and Inspection: All test and inspection procedures to assure performance, quality, reliability and compliance with specifications should be noted.
Logistics: Plan for logistic support should be outlined. It can be facilities, equipment, skills and administrative aspects of the project.
Reporting: Nature and timing of progress reports and evaluations should be noted.
Bio-data: Bio-data of key members of project team and responsibilities assigned to them should be provided.
Capability Statement: It is of the organization presenting the proposal. Past experience should be provided.

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Project Problem: The project problem for which the proposal is to be prepared should be carefully considered. It should deal with the terms of reference provided. The organization should have the capability to tackle problems of the project.
Organization and Staffing for Implementation: The composition of project team for implementation of project should be multidisciplinary. Professional people should handle the job. Implementation plan should be specified. So should the logistic support for the project.
Costing Estimates: The customer's ability to pay and cost estimates should be the prime considerations in costing of the proposal. There should be a bidding strategy. Competitor's bidding strategy should be considered to set the bid price.
Cost of Proposal: The development of a project proposal involves cost. How much should be spent on preparing the proposal should be an important consideration. The guidelines can be:

If the proposal is a full part of the competitive bidding, it is worth investing time and money to prepare it in detail and formally.
If the proposal is the first examination of the possibilities of a project, an overview brief proposal should be submitted.

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