Showing posts with label TQM. Show all posts
Showing posts with label TQM. Show all posts

Business Process Re-engineering (BPR): Concept | Business Process Reengineering in Public Sector

Introduction of Business Process Re-engineering (BPR)


Business Process Re-engineering (BPR) is the process / method of emphasizing the improvement of the working processes of any organization. This is a revolutionary process. This process forgets the previous process and start from zero. The goal of business process re-engineering (BPR) is to dramatically increase or change efficiency, effectiveness and quality. It seeks holistic change within the organization. Changes are sought in each structure. BPR is not a continuous improvement, it is a revolutionary change. To restructure the organization's processes, activities, related systems and organizational structures through BPR in order to dramatically improve the work process. The BPR method is to forget the whole process of today and start a new process. There are four reasons why BPR is needed:
  • Financial performance
  • External competition
  • Declining market share
  • New opportunities created in the market, etc.

Business process re-engineering (BPR) does not mean down sizing, mechanization, restructuring, new technology, reorganization, etc. BPR is the testing and modification of the five major components of an organization. These include;
  • Testing and changing strategies
  • Testing and changing processes
  • Testing and changing technology
  • Testing and changing organizations
  • Testing and changing culture, and so on. 

This concept of business process re-engineering (BPR) originally came from the private sector. Re-engineering, a 1993 book by Michael Hammer and James Champy, brought this idea to the force. According to the book, BPR is a process of fundamentally redesigning its business processes and revolutionizing its structure in order to dramatically change the way an organization performs. As in TQM, it incorporates customer control systems and culture and information systems strategies into the BPR process. TQM adopts small improvement processes but BPR improves and changes the whole process.

BPR Process: - BPR goes through the following five specific stages:
Business Process Re-engineering

  • Define the goals and objectives of the BPR Process.
  • Start the learning process with customers, employees and non-competitors and with new technologies.
  • See the future today, to start the necessary new process.
  • Planning will be done on the basis of projections and gaps in the existing process.
  • Implementing appropriate solutions. 

Business Process Re-engineering (BPR) in Public Sector
  • BPR is more challenging to implement in the public sector than in the private sector.
  • It seeks change and coordination between the lines of every authority of the bureaucracy.
  • The more revolutionary change is sought in the government sector, the greater the risk, the more radical change, the more opposition.
  • The US General Accounting Office has developed a guideline for the evaluation of BPR, in which nine issues are identified and placed in the following three major areas. 
Section 1:
  1. Has the organization really re-evaluated its mission, fundamental and strategic goals?
  2. Has the organization identified the performance problem and set the criteria for its improvement?
  3. Has the organization really done re-engineering? 

Section 2:
  1. Is this re-engineering process properly organized?
  2. Has BPR's project team analyzed the intended targeting process and developed possible alternatives based on it?
  3. Has the team implementing BPR prepared a healthy business case to implement the new process?

Section 3:
  1. Has this organization followed the overall implementation plan?
  2. Have the organization's chief executives addressed change management issues?
  3. Did the new process achieve the expected results?

In the early stages, more than half of the Re-engineering (BPR) projects failed. So, there was a lot of discussion about the key to its success, and after 24 months of research into 150 BPR implemented companies, it was discovered that BPR could be implemented if the following things were done:
  • Commitment of top management (strong / strong consistent engagement)
  • Strategic affiliation (organization strategy and direction)
  • Pressurized business case for change (with measurable purpose)
  • With a clearly defined method (including future formatting)
  • Effective change management (addresses cultural transformation
  • Line ownership
  • Re-engineering group structure (all necessary groups including those with knowledge)

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Challenges and Opportunities for Organizational Behavior

The world order is changing dramatically and is in the process of complete transformation. The impossible things of yesterdays have become possible today and impossible things of today will become possible tomorrow. That is why it is said that change is the only permanent aspect of nature. The concept of self-sufficient nations is losing importance and the concept of ‘Global Village’ is emerging. Management of organization is bound to cope up with the radical transformation by developing new techniques and practices in the global perspective after carefully analyzing the real challenges being faced by the professional managers.

Challenges and opportunities for organizational behavior can be better understood with the help of following points.
Challenges and Opportunities of Organizational Behavior

1. Globalization

Globalization is the process of economic integration at the international level. Multinational companies are helping this process with the whole world being converted into a single global market place. Individuals and organizations buy raw materials, technology, services and resources from the providers who offer high quality with low price. In this respect, the most critical component is human resource. It is extremely difficult to get the requisite competence because of the high competition to acquire that, which is in short supply.

While globalization has opened up global opportunities, it has also led to the failure of local business, different impact on cultural ethics, values and customers etc. It has positive (opportunities) impact as well as negative (threats) impact in an organizational behavior. Some of the challenges posed by globalization are:
  • Organizational change and restructuring
  • Adopting new technology
  • Downsizing and their impact on human behavior etc.

Similarly, some of the opportunities posed by globalization are:
  • Low cost advantages by completing in global market.
  • New career perspectives
  • Transform of skills and technology
  • New investment opportunities
  • Positive changes in attitudes of different people from different countries etc.

2. Changing Profiles of Employees and Customers

There has been a drastic change in the profile of people joining organizations (employees) and those benefiting from the services of organizations (customers). Both employees and customers are now better informed and better educated because of the available choices, which are increasing every day. Both are highly demanding and are beginning to almost dictate to organization.

The best and the brightest people (employees) look for organizations that will fasten their personal growth and help them to feel empowered so that they have a sense of ownership, both psychological as well as physical. Expectation and values are changing. Bright young individuals who join organizations want assignments that are challenging and that allow them to prove themselves. Therefore, the changing profiles of employees and customers have opened opportunities as well as provide threats to the organizational behavior.

3. Increasing Workforce Diversity

Diversity has emerged as an issue because of imbalanced representation of diverse groups in the workforce. Nepal has not only been a diverse society, it has also valued and celebrated diversity. The term “synergic pluralism” has been suggested to describe Nepalese culture, citing examples and legends of how diverse religious and ethnic groups coming from outside were made welcome and were encouraged to maintain their identities. There are several bases on diversity which are as follows:
  • Demographic: Age, gender, education etc.
  • Social: Religion, language, region, caste, tribes, physical and mental handicaps etc.
  • Ideological: Different ways of perceiving issues, own thoughts, ideas etc.
Such diversities are increasing in developing as well as developed countries. Increasing workforce diversity has opened new opportunities to the today’s business organizations and has provided threats to the organizations and its behavior.

4. Social Responsibility and Ethics

While corporate organizations are using all facilities available in the society for their growth, they need to reciprocate by doing something for the societies where they exist and benefit from. This need is reflected in the concept of corporate social responsibilities. Corporate social responsibility (CSR) is a company’s commitment to operating in an economically, socially and environmentally sustainable manner, while recognizing the interest of its stakeholders, including employees, government, investors, customers, business partners, local communities and society.

Similarly, a commitment to ethical conduct lives at the heart of corporate social responsibility. To successfully adopt strong CSR practices, a company must define its ethical principles and reflect how they impact the company’s business practices. An important step in this process is reinforcing ethical conduct among employees through ethics training programs. Therefore, social responsibility and ethics have opened opportunities as well as challenges to the organizational behavior.

5. Quality and Employee’s Productivity

As a result of globalization and free-market economy, demand for better quality services and products is increasing both domestically and internationally. As a result of the global competitiveness industries have to adopt internationally recognized and proven quality management system in their operations in order to stay in the business. As customers have become highly quality conscious and have a wide array of choices for different products, goods that do not meet quality standards (rejected goods), they find a new “second market”. The concept of total quality management (TQM) is highly emphasized in today’s business organizations to improve quality as per customer’s expectations.
Total quality management (TQM) is defined as an organization’s total dedication to strive for quality and customer satisfaction, and benefits, growth of all members of the organizations and to make a better society by participation of all its members. In the other hands, productivity can be defined as producing maximum with minimum cost. Productivity is the ratio of total outputs divided by total inputs for a particular point of time. Similarly, employee’s productivity can be defined as getting best from employees irrespective of compensation and benefits paid to them. The challenge, therefore, is to evolve strategies so that employees give their 100 percent to the organization, feel that they are a part of it. And to help them grow as well as enhance the productivity of the organization.

As the essence, the matter of quality and employee’s productivity provides opportunity as well as challenges to the today’s organizations behavior.

6. Organizations Change and Development

Individuals develop with the change and development of their organization. The behavior of the individuals and groups is highly influenced by organizational change and development processes. An organization which keeps on running various organizational change programs and works for organizational development creates environment of positive vibrations. Organizational change and development factor creates opportunities to the organization as well as provides threats to the organization and its behavior.

7. Information Technology

The world has entered the information age surpassing the industrial age which has been made possible by the ever increasing developments in the field of information technology (IT). The way we access and assimilate information and the emergence of new methods of packaging information have given birth to a revolution more complex and powerful than the liberation of the printed word that started in the Middle Europe around the 15th century. The IT revolution is about real-time access and sharing of digital information, consisting of visual images, sound and virtual worlds, made possible by core information technologies like digital networks, information data banks and computer graphics.

It has a significant influence on work, the work environment and working relationships. Information technology results in better work, because it incorporates technical skills which encompass the ability to apply specialized knowledge. It has been studied that people get more satisfaction if they develop their technical skills. Interpersonal roles, information roles and managerial function are improved with technology. In other words, it is an application of knowledge to perform work. Information technology has the following characteristics:
  • It determines the level of skills required.
  • It improves efficiency and thus organization feels secure.
  • It determines the productivity of an organization.
  • It influences the social situation.
  • It influences organizational structure.
All these factors shape the behavior of people concerned. Therefore, it opens opportunities as well as threats to the organization and its behavior.

8. Corporate Re-organization

Because of changes in the economic, political and international environment, many corporations have resorted to reorganization to remain competitive in the market. Mergers and acquisitions in today’s business environment are not uncommon. Such events require reorganization having impact on the employees of concerned companies. The employees experience anxiety and uncertainty about their places in the new organization. The employees of both the ‘taking over’ as well as the ‘taken over’ companies will have anxious moments because of the following factors:
  • Fear of loss of jobs
  • Job changes, including new roles and assignments
  • Transfer to new geographic location
  • Changes in career possibilities
  • Changes in remuneration and benefits
  • Changes in organization power, status and prestige
  • Changes in group dynamics
  • Change in corporate culture

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Quality Marketing: Tools and Requirements for Quality Marketing

Meaning of Quality Marketing


The age of today is the age of quality. The producers have become aware to produce quality goods or services in order to get success in competition. Quality is such a factor which increases costs if quality is increased, whereas quality declines if production cost is decreased. So, balance should be maintained in production cost and quality.
For this, the producers should study and understand the consumers' interest, wants, purchasing power and competitors' position carefully.

The sum of features and utilities of any goods is called quality. The quality of goods satisfies the consumers' wants. Reliable service, long lastingness, favorableness, workmanship, aesthetics, composition etc. are the qualities of products. Quality of all goods does not become same. Different goods of different qualities are produced according to the needs, wants, interest and purchasing power of the customers.

Goods of different quality may be produced to meet the same need. Different writers and scholars of marketing have defined quality; the important definitions among them are given as follows:
According to Dr. R. Spriegal, "The quality of a product may be defined as the sum of a number of related characteristics, such as shape, dimensions, composition, strength, workmanship adjustment, finishing, and color."
According to American Society of Quality Control, "Quality is the total of features and characteristics of a product or services that bears on its ability to satisfy stated or implied needs."
Hence, it becomes clear that quality of product is the sum of characteristics inherent in it. Cost, performance, reliability, workmanship, long-lasting, aesthetics etc. are the aspects of quality. Strategic commitment, involvement of employees, quality of products, technology, quantity, methods etc. affect quality of any product.

Related Topic:

Concept of Quality and Total Quality Management (TQM)


To implement the concept of Total Quality Management (TQM) in marketing is called quality marketing. This plays an important role to satisfy customers. Decision on how to implement the decisions taken to increase the quality of product or service should also be taken. Quality of goods is the very important issue being faced by the sum of efforts made by an organization to increase quality of products or services. TQM pays special attention towards satisfying customers. Quality circle, training, customers' views, strategic role, bench marking, statistical tools, technology use etc. increase quality. Strategic commitment, employee involvement, quality materials, new technology, improved method, group effort etc. are the major elements of quality marketing. In the absence of such elements quality marketing becomes impossible.

In conclusion, the sum of characteristics and utility of the goods or services is called quality. To implement the concept of Total Quality Management in marketing is called quality marketing. So, quality marketing makes efforts to increase the quality of the goods or services. It also denotes the quality of goods or services, quality of distribution and distribution channel and quality of after sale services. Quality marketing uses different tools to increase quality of products or services.

Tools for Quality Marketing


Quality marketing is customer oriented concept. It gives priority to customers' satisfaction. Goods or services as wanted and desired by the customers should be made available at right place, at reasonable price and at right time to satisfy the customers. This is the main philosophy of quality marketing. The main tools for quality marketing are as follows:-

1. Quality circle


The quality circle is also called quality control circle. Quality circle is an important tool of marketing. This was developed in Japan in 1960s with a view to providing suggestion to the high level management. Quality circle is the group of employees working in same organization. Such group may consist of 5 to 12 members. This group works regularly to increase quality of the product. As experts of different subjects are involved in such group, it becomes very effective. The group members know the method of solving any problem, methods of using technology and method of performing any work in group with responsibilities. So, the quality circle is the group of employees who get together, hold regular discussions on the quality related issues, find out reasons, recommend solution and take reformative steps. The working process of this group becomes stepwise. Identifying problems, selecting problems, analyzing problems and recommending the right solution is as a whole the working process of quality circle.

2. Training


Responsibility for quality improvement should not be left on any single person or single department. All the persons involved in the organization should be active and involved in it. All the employees from chief executives to the lower level workers should know about the quality of products, and all of them should be committed to achieve it. For this regular training should be given to the employees. Quality is compulsory for success. All the employees should know the necessary conditions for quality and should be given knowledge how it can be achieved. What is quality? Why is it necessary? How can quality be achieved? Who are responsible for maintaining or increasing quality? All such things should be made known to the employees through training.

3. Consumers' ideas


Quality of products or services is for consumers. So, the quality should be as expected by the consumers. They are wise and rational. They know everything about goods or services. Their help becomes very important in developing new product, adding new characteristics to any products. So, their ideas should be collected, analyzed and quality of goods should be produced accordingly. Various ideas of many consumers should be collected and the best idea should be implemented to maintain the quality standard, and make qualitative improvement in any product compared to competitors' products. As a result, the products become marketable.

4. Strategic role


The other important tool of quality marketing is strategic role. The marketers should get the opportunity to play strategic role to make quality goods. If such role is not available, the function of quality remains limited in papers. Quality should be in goods but not in advertisement. The marketers should make goods or services qualitative playing strategic goal.

5. Statistical tools


The measurement of the quality of goods or services is its level and regularity. Quality has different levels. They should not be distorted but be maintained regularly. If high quality goods have been supplied to markets once, quality of the same goods should not be decreased later on. So, statistical tools can be used for giving regularity to the quality. If quality has been regularly maintained, the customers feel satisfied. As a result, organizational success can be achieved.

6. Benchmarking


Benchmarking is the process of learning how other firms do exceptionally high quality things. If any competitor has produced high class goods and has given regularity, the process of learning their method and imitating them is called benchmarking. The concepts of benchmarking are simple and easy. From this good method of others can be learnt and used.

Requirement for Quality Marketing


Quality marketing is the demand of time. Strategic commitment, involvement of employees, quality materials, new technology, improved method and group efforts are needed for quality marketing.

1. Strategic commitment


Strategic commitment is a necessary element of quality marketing. Top level management should be strategically committed to producing quality goods. Such commitment brings changes in the culture of organization to adopt the quality as its goal, not as an ideal. As a result, there comes stability and regularity in the quality of goods or services.

2. Employees' involvement


The other important element of quality marketing is the involvement of employees. Quality is not a responsibility of any single person or department; it is the result of group efforts and commitment of all the employees working in the same organization. So, all the employees should remain effortful to produce quality goods. Considering this fact, the top level management should involve all the employees in the campaign or mission for quality production.

3. Quality materials


Quality cannot be achieved only through involvement of employees and strategic commitment. For this quality materials are also needed. If the input materials are of low quality, final goods also become of low quality. So, quality materials should be used to maintain quality of any products.

4. New technology


New technology is found improved every time. So, it becomes necessary to produce quality goods. The quality of the goods produced by using new and high technology becomes uniform and has reliability. US auto and Electric Firm has invested much amount in developing new technology to enhance quality.

5. Improved method


Quality cannot achieve only strategic commitment, employees' involvement, quality materials and new technology. For this improved method is also needed. The process of production becomes flexible in improved method. It should be easy to change according to the changes of environment.

6. Group effort


Evolvement as well as commitment of all employees becomes essential to increase quality and maintain regularity in quality. A group should be formed involving the persons who are able to solve problem, use new technology, use statistical tools and work in group. This group is called quality control circle. Such group can be formed involving employees from different departments. The group is given special rights and responsibilities for quality control. This group works to maintain quality, promote it and keep regularity. So, group effort is compulsory for quality marketing.

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Meaning and Features of Marketing, Core Concepts of Marketing

What is marketing? Producers say the activity of production of goods or services is marketing. Sellers say the activity of selling of goods or services is marketing. Similarly, buyers say the activity of purchasing goods or services is marketing. Advertisers say the activity of promoting sale of goods or services by making effective advertisement is marketing.

Most of the general public says the promoting sale and advertisement is marketing. According to them, promoting sale of goods or services through effective advertisement is called marketing. But any one of these definitions cannot give satisfactory meaning of marketing.

Sale and advertisement are the two activities among many activities of marketing. Nowadays, marketing is understood not from the old concept ‘Telling and selling’ but it is understood from the concept of ‘Satisfying customers’ needs’. This means the modern concept does not accept the marketing is to collect as much profit as can be by selling goods or services through effective advertisement and influencing customers. The modern concept of marketing gives first priority to customers’ satisfaction. It accepts profit as the gift of customers’ satisfaction.

The age of today is the age of marketing. All types of organizations need marketing to exist and develop. It helps to produce goods or services by identifying wants and needs of customers. So, marketers should at first identify wants of customers and produce goods or services accordingly. Many writers and experts have defined marketing, but some of the important ones are given as follows:

According to William J. Stanton, Michael J. Etzel and Bruce J. Walker, “ Marketing is total system of business activities designed to plan price, promote and distribute want-satisfying products to target market to achieve organizational objectives.”

 

According to Prof. Philip Kotler and Gray Armstrong, “Marketing is a social and managerial process by which individuals and groups obtain what they need and want through creating and exchanging products and value with others.”

 

According to American Marketing Association, “Marketing is the process of planning and executing the conception, pricing, promotion and distribution of ideas, goods and services to create exchanges that satisfies individuals and organizational objectives.”

 

According to Prof. Pyle, “Marketing comprises both buying and selling.”

 

In conclusion, the whole activity of providing goods or services to satisfy targeted market in order to achieve organizational goal is called marketing. This includes planning, pricing, promoting, selling and distributing. Various activities are included in marketing. All these activities are related to product, price, place and promotion. The activities of marketing satisfy the wants of customers. Besides, the activities help to achieve organizational goal. The above mentioned definitions of marketing have given emphasis to market research and customers’ satisfaction. Marketing conducts its activities by focusing on customers. Different activities such as selection of goods or services, planning, production, development of goods, packaging, labeling, advertisement etc. are performed to satisfy the customers.

Features of Marketing           


According to the above mentioned definitions, the features of marketing are as follows:
  1. Satisfying customers’ needs: Marketing begins from human wants, needs and demands. Marketing satisfies customers’ wants, needs etc. by producing goods and supplying them to the customers’ according to their needs, wants and demands.
  2. Helps to achieve organizational goal: Organizations are established and conducted with certain objectives. Marketing helps to achieve such objectives.
  3. Marketing consists of various activities: Marketing consists of various activities. They are related to product, place, price and promotion.
  4. Facilitates exchanges: Giving and taking between buyer and seller is called exchange. Marketing facilitates such exchange. As a result, exchange becomes effective.


Core Concepts of Marketing          


The following figure makes the core concept of marketing clear:

Core Marketing Concept


1. Needs, Wants and Demands


Needs


The necessity of something is need. Food is needed when one is hungry; water is needed when one is thirsty. Human needs are of complex nature. When one want is fulfilled, another want is felt. There are different types of human wants, which the human tries to fulfill one after another. They are physical needs (food, shelter, and clothes), security needs (free from fear, security of job etc.), social needs (giving importance by society, involvement in social activities etc.), need ego (respected post, honor, praise etc.) and self actualization needs (creativeness, expectation of challenging task, expectation to take part in decision making etc.) Such needs were not found out by marketers. They are basic aspects of human life.

Wants


Expectation of the things for meeting the need is called want. There are various types of wants of human being. Such wants are directly influenced by level of income, family, education, friends, school, personality, life style etc. Wants are also affected by religious, cultural and social elements. For example, a hungry Nepalese wants to eat bitten rice, curry, momo, water etc., but a hungry American wants Hamburger, Coke, and French fries etc. Here needs are same but wants are different.

Demands


The want with willingness and ability to pay price of things is called demand. If a poor man wants to buy a car, it is not a demand, because he cannot have ability to pay the price of car even if he was willingness. Similarly, if a rich but miser man wants to buy a car, he does not become ready to pay the bill of the car. So, it is compulsory to the both willingness and ability to pay the price to be a demand.

2. Product


The thing which satisfies human wants and needs is called products. Product may or may not have physical existence. Machines, tools, foods, clothes, etc. have physical existence but service, experience, ideas, personality, etc. have no physical existence. The broad meaning of product includes characters, form, quality, diversity, branding, packaging, color, price, dignity of seller, etc.

3. Value, Satisfaction and Quality


Value


The capacity of the goods to satisfy the want of customers’ as expected is called value. Cost of the goods is taken as the basis to estimate its value. Although wise customers can measure the value and cost of the goods but cannot measure it with accuracy. They select goods on the basis of their perceived value. Value may be in the form of status, image, benefit, beauty, attractiveness, confidence etc.

Satisfaction


The customer feels satisfied from the value of the goods what he/she expects to get from. Satisfied customer becomes brand loyal. He or she tells his friends and neighbors about the value of the goods that full satisfaction can be got from the goods. As a result, advertisement of the goods is done automatically. So, the goods should be produced according to the expectation of the customers to satisfy their wants.

Quality


Customers’ satisfaction depends on the quality of the goods. In the recent years, most of the companies are found to have followed the total quality management – TQM. They are trying to improve the quality of goods, services and the process of marketing. Quality should be looked through customers’ satisfaction not through absence of defects. The quality of goods or services starts from wants of customers and ends in their satisfaction.

4. Exchange, Transaction and Relationship


Exchange


Giving something and taking any other needed thing from others is called exchange. In simple words, the task of giving and taking things to fulfill mutual interest is called exchange. Giving things for things is called barter system and giving money for things is called exchange money. In the ancient marketing (before the invention of money), the whole part of exchange was taken by barter system. But not it has been taken by money-exchange of money. Exchange is the main concept of marketing. The following conditions should be fulfilled to be called exchange:-
  • At least there should be two sides (parties),
  • Each side should have some value/ utility, which each other side should like,
  • Each side should agree to exchange,
  • Each side should be free to accept or reject the proposal of one another side, 
  • Each side should be able to communicate and handover.

Transaction


Trade between two or more sides is called transaction. In other words, the result of exchange is transaction. Transaction can be made in barter system or in money exchange. For example, taking rice by giving any thing is called barter transaction. Taking (buying) a television by giving money is monetary transaction.

Relationship


The transaction taken place between two or more parties/sides establishes relationship among them. A marketer should establish good and long lasting relationship with customers, distributors, dealers and suppliers. There is also a saying – Build good relationship and profitable transactions will follow. So, good relationship should be established with the concerned sides. Confidence should also be given to strengthen such relationship.

5. Markets


The process of buying and selling of goods or services is called markets. Some concepts have been developed about markets. They are: place concept, product concept, area concept, demand concept and exchange concept. Market has been defined on the basis of all these concepts. Goods, buyer, seller, price and area are necessary to be a market.


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Quality and Total Quality Management, Tools and Techniques for TQM

Concept of Quality

Quality is an important aspect for any organization. Government, non-government and private sector organizations consider the quality of goods or services as a prerequisite for achieving their stated objectives. The uniqueness of goods and services that give satisfaction to the consumers or service recipients. 

Quality is progressively focused on the production of good goods and services at more competitive prices. Quality is the totality of features and characteristics inherent in a product or service that has the potential to satisfy a specified or implied need. The quality of a good or service is assured compared to other goods or services. In this sense, quality can be both good and bad, but overall quality is considered to be the good features and characteristics of a good or service. Quality plays a crucial role in the marketing of goods and services. There is a close relationship between the quality of the goods and services and the satisfaction of the consumer or the customer. Similarly, if the quality of goods or services of the concerned organization is good, it will directly help the organization to achieve the expected achievements.

Dimensions of Quality

The dimensions mentioned by David A. Garvin regarding quality are as follows:
  1. Performance: - The performance level of a goods or service determines the quality. For example, the clarity of the picture on the television, the clarity of the sound on the radio, etc., ensures the level of performance.
  2. Features: - Features inherent in goods or services also contribute to quality. Such as - disc brakes on motorbikes, automatic arrangements, etc.
  3. Reliability: - Trust and reputation towards the goods or services also helps to ensure quality.
  4. Conformance: - The uniformity or similarity established in the structure, texture, etc. of the goods or services determines the quality of the goods or services.
  5. Durability: - Quality is determined on the basis of durability and sales of a goods or services in the market.
  6. Service ability: - If the goods or services can be used through proper repair and maintenance, such goods or services are considered quality.
  7. Aesthetics: - Goods and services that can attract more consumers are also tends to be good quality.
  8. Perceived quality: - In relation to goods or services, the quality should be maintained as expected by the customer, consumer or service recipient and such customers should also have experienced the quality.

Importance of Quality

Quality is considered extremely important for any organization. It is only possible to satisfy the consumers or the service recipients only if the quality of the goods or services provided by the government, non-government and private sector organizations is good. Some of the importance of the quality are:
  • Competition
  • Productivity
  • Cost
  • Support to marketing
  • Reliability etc.

Factors Affecting Quality

The factors that affect the quality of goods or services produced by any organization are as follows: -
  1. Human Resources: - Maintaining the quality of goods or services depends on the qualifications and efficiency of the employees working in the organization. It is only possible to increase the quality of goods or services if performance of employees are high.
  2. Institutional Commitment: - It is necessary to have strong commitment from the management and employees of the organization to maintain the desired quality of their goods or services. Organizational culture should also be quality oriented.
  3. Materials: - Goods used in the flow of goods and services also affect the quality determination. Therefore, it is important to use good quality materials.
  4. Machines and equipment: - The quality of the machines and tools used in the production of goods and services is also affected by the use of new ones instead of the old ones.
  5. Procedures and technology: - The quality of goods or services can be determined by the use of appropriate procedures and good mechanical technology.
  6. New Innovation: - Innovative activities such as research, development and analysis have an impact on determining the quality of goods or services.
  7. Standards: - Standards can maintain the desired quality.
  8. Control system: - Positive control system can also achieve the desired quality.

It seems possible to achieve quality if used in such a way that positive results come from the above elements.

Similarly, in order to achieve quality, the following points can also be considered. Such as;
  • Continuity of objectives for improvement
  • Adoption of new philosophy
  • Information and statistical evidence
  • Clear recognition of quality
  • Improvement in every working system
  • Improvement of work training
  • Institutional leadership development
  • Overcoming fears
  • Eliminating barriers
  • Modern management structure
  • Customer / service recipients
  • Demand addressing
  • Fast and quality service flow etc.

Total Quality Management (TQM)


The concept of TQM, formulated by American scholar Edward Deming, was applied in Japan in 1965, in the United States in 1980, and in the United Kingdom in 1985. According to the concept of TQM, quality is the factor of overall development of the organization. TQM emphasizes continuous improvement methods, participatory management and team work. 

Total quality management (TQM) is a way of managing to improve the effectiveness, flexibility and competitiveness of a business as a whole. It involves whole companies getting organized in each department, each activity, and each person, at each level. For an organization to be truly effective, every single part of it must work properly together, because every person and every activity affects and in turn is affected by others. It is in this way that Japanese companies have become so competitive and so successful.

Total quality management is also a method of removing waste, by involving everyone in improving the way things are done. TQM must be applied throughout an organization so that people from different department, with different priorities and abilities, communicate with and help each other. The method is useful in finance, design, research and development, purchasing, personnel and production/ operation.

Total quality management (TQM) is a management method used to maintain and enhance the quality of goods and services. It is also a management philosophy that constantly helps to improve the quality of the product or service provided to satisfy the customer, consumer or service recipients. TQM is the commitment of the top management and the diligence of the staff to continuously improve the quality of goods and services provided by the organization. Reducing errors in production and distribution is also a way to continuously improve quality. Quality service delivery is seen as a strategy of the organization. The goal of TQM is the complete satisfaction of the customer or service recipient.

TQM is an organizational approach that continuously improves the quality of all processes, goods and services of the organization. Similarly, TQM is a tool or method to enhance customer satisfaction through continuous customer support. It is also a method of achieving high quality products or services through continuous improvement. 


Features of Total Quality Management (TQM)
  • The top management is fully committed to maintain the required quality in the goods and services that are produced and processed by the concerned organization.
  • Quality is given an important place in the strategic plan of the organization.
  • Quality management work is adopted as a continuous practice.
  • During TQM, attention is paid to the overall development of the organization.
  • Quality is enhanced by making effective and maximum use of resources. Also improved materials are used.
  • Participatory concept is implemented for TQM.
  • Continuous improved by measuring the existing quality.
  • The highest satisfaction of customer, consumer or service recipient is the main basis of TQM.
  • In addition to the use of new technologies, modern communication and information technology is used in the quality management and marketing process.
  • Production process and method will be changed.

Elements of Total Quality Management (TQM)
  • System Approach
  • Accurate Measurement
  • Customer Focus
  • Employee Participation Commitment of Management

Tools and Techniques for Total Quality Management (TQM)

Project Managers rely on several tools and techniques for total quality management. They are
Tools and Techniques of TQM
  1. Right First Time: Employees ensure quality while they work. They do the right things first time. They aim for zero defect.
  2. Benchmarking: It is the process of learning from best practices of other projects that produce superior performance. They do exceptionally high quality things.
  3. Outsourcing: It is subcontracting services and operations to outside firms who can do them cheaper and better.
  4. ISO 9000: They are set of quality standards created by International Organization for Standardization (ISO). Organizations obtain certification form ISO for product testing, employee training, record keeping, supplier relations and repair policies and procedures.
  5. Statistical Quality Control: It includes a set of specific statistical tools that can be used to monitor quality. It is based on sampling.
  6. Just-in-Time Inventory Management (JIT): Inventories are received just-in-time to be used up by production. They are not stored.
  7. Speed: Speed is the time needed to get the activities accomplished. TQM increases speed. Speed becomes a part of project culture.
  8. Training: Employees are provided continuous training in quality matters. Quality circles also serve as training grounds for TQM.

Deming's Quality Management

Edward Deming is an American scholar of quality management. He is considered the father of quality campaigns in Japan. Deming's contribution to Japan's industrial development in the 1950s is unforgettable. Deming has developed various principles of quality management which are also considered as quality management methods. The principles of quality management developed by him are as follows: 
  • Continuity of objectives for improvement
  • Adoption of new philosophy
  • Statistical evidence
  • Recognition of quality
  • System reform
  • Functional training
  • Institutional leadership
  • Elimination of fears
  • Elimination of slogans and goals
  • Elimination of numerical quotas
  • Elimination of obstacles
  • Teaching and training
  • Management structure etc.

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Quality Control

Quality control is checking errors during project implementation. Quality control inspectors are used for checking quality. Statistical quality control techniques are also applied for monitoring quality. Conformity to agreed specifications are monitored. Adjustments are made for deviations. Project outputs not meeting the standards are rejected, scrapped or reworked.

Total Quality Management (TQM)
Total quality management is a management philosophy of continuously improving project quality through everyone's commitment and involvement to satisfy customer needs. It puts quality first. Quality becomes the guiding factor for everything the project organization does.

TQM creates a project culture committed to continuous improvement in all aspects. It seeks incremental improvements.

Components of TQM
Components of Total Quality Management are:
  1. Strategic commitment
  2. Continuous quality improvement
  3. Customer focus
  4. Employee involvement
  5. Accurate measurement
  6. Improved materials, technology and methods
  • Strategic Commitment: The top management should have strategic commitment to total quality management in project. The project culture should be supportive of TQM.
  • Continuous Quality Improvement: TQM believes that quality can always be improved. Quality is a never ending concern. Everything that the project does is subject of quality improvement. It becomes a way of life.
  • Customer Focus: TQM puts intense focus on customer. Satisfaction of customer needs is the top priority. Customers can be outsiders who buy the products. Quality serves as a means to build cordial customer relationships.
  • Employee Involvement: In project, quality is everyone's responsibility for their own work. Employee involvement at all levels is critical to improving quality. Employees are empowered through work teams to find and solve problems. Teamwork is built.
  • Accurate Measurement: TQM uses statistical tools for accurate measurement of critical operations. Performance is compared against standards Causes of deviations are corrected. The important tools are:
    • Flow Chart: Graphic display of a sequence of activities.
    • Control Chart: Visual aid showing variations.
    • Histograms: Bar chart showing deviations from a standard curve.
    • Scatter Diagram: Plots relationship between two variables.
    • Trend Chart: Tracks a variable over time.
    • Fish-bone Diagram: Cause and effect analysis.
    • Pareto Analysis: Bar chart indicating problem needing most attention.
  • Improved Materials, Technology, Methods:
    • Improved quality of materials as a way of improving quality of project outputs are used.
    • New forms of technology, such as robots, computerization, digitalization to boost quality are used.
    • Improved methods, such as flexible manufacturing methods are used.